Legal & Regulatory Information

Professional Regulation

CIMA Membership

Codec Accounting is a Member in Practice of the Chartered Institute of Management Accountants (CIMA).

CIMA Membership Number: 1-776JS1
Member in Practice Registration: [MIP number]

We operate in accordance with:

CIMA Code of Ethics
CIMA Professional Standards
Fundamental principles of integrity, objectivity, professional competence, confidentiality, and professional behavior

CIMA Contact Details:
The Helicon, One South Place, London EC2M 2RB
Phone: 020 8849 2251
Website: www.cimaglobal.com

Professional Indemnity Insurance

We maintain Professional Indemnity Insurance as required by our professional body.

Coverage: £500,000 minimum
Insurer: [Insurance company name]
Policy Number: [Policy number]

Full details of our professional indemnity insurance are available upon request.

Data Protection

ICO Registration

We are registered with the Information Commissioner's Office (ICO) for data protection purposes.

ICO Registration Number: [Your ICO number - to be added]
Registration Renewed: Annually

For details on how we handle personal data, please see our Privacy Policy.

Data Protection Contact

For any data protection queries or to exercise your rights under UK GDPR:

Data Protection Officer
Codec Accounting Limited
Email: info@codecaccounting.com

You have the right to lodge a complaint with the ICO:
Website: ico.org.uk
Phone: 0303 123 1113

Anti-Money Laundering (AML)

Codec Accounting Limited is supervised for Anti-Money Laundering purposes by the Chartered Institute of Management Accountants (CIMA).

We comply with:

The Money Laundering, Terrorist Financing and Transfer of Funds Regulations 2017
Proceeds of Crime Act 2002
Terrorism Act 2000

Our AML Obligations

We are required by law to:

Verify the identity of all clients before providing services
Conduct customer due diligence
Report suspicious activities to the National Crime Agency
Maintain records for prescribed periods
Train staff in AML procedures

Note: We may be unable to disclose if a report has been made to the authorities, as "tipping off" is a criminal offense.

Complaints Procedure

We are committed to providing excellent service, but if things go wrong, we want to put them right.

How to Make a Complaint

Step 1: Contact Us
Email: info@codecaccounting.com
Phone: [Your phone number]
Post: Codec Accounting, 38 Lammas Park Road, Ealing, W5 5JB

Please provide:

Your name and contact details
Details of your complaint
What you would like us to do to resolve it

Step 2: Our Response

We will acknowledge your complaint within 2 business days
We will investigate thoroughly
We will provide a full response within 14 days
If we need more time, we'll explain why and keep you updated

Step 3: If You're Not Satisfied
If we cannot resolve your complaint to your satisfaction, you may refer it to:

Chartered Institute of Management Accountants
Professional Standards Department
The Helicon, One South Place, London EC2M 2RB
Email: ethics@aicpa-cima.com
Phone: 020 8849 2251

Compensation

We maintain Professional Indemnity Insurance to protect our clients. If we make a mistake that causes you financial loss, our insurance provides compensation where appropriate.

Terms of Business

Our services are provided subject to our Terms & Conditions, which set out:

The services we provide
Our fees and payment terms
Respective responsibilities
Limitation of liability
Confidentiality provisions

All clients receive an engagement letter detailing specific services and fees before work commences.

Regulatory Compliance

We Comply With:

UK GDPR and Data Protection Act 2018
Companies Act 2006
Finance Act (current and historical provisions)
Charity Commission regulations (for charity clients)
SORP (Statement of Recommended Practice) for charities
All relevant HMRC legislation and guidance
Financial Conduct Authority regulations (where applicable)

Professional Standards

We maintain current knowledge through:

Minimum 35 hours annual Continuing Professional Development (CPD)
Regular technical updates
Subscription to professional publications
Attendance at relevant training courses

Client Money

We do not hold client money. All payments for our services should be made directly to Codec Accounting Limited.

If we need to make payments on your behalf (e.g., to HMRC), we will request you make payments directly or provide clear written authorisation.

Accessibility

We are committed to making our services accessible to all clients. If you need information in a different format or have specific accessibility requirements, please contact us.

Website Terms

Use of this website is subject to acceptance of our:

Document Retention

We retain client records in accordance with legal requirements:

General client records: 7 years
AML records: 5 years after relationship ends
Corporate records: Indefinitely

Documents are stored securely and destroyed confidentially when retention periods expire.

Updates to This Information

This legal and regulatory information is reviewed annually and updated as required by changes in law or regulation.

Last Updated: 01/11/25
Version: 1.0

Questions?
If you have any questions about our legal or regulatory status, please contact us at info@codecaccounting.com